It is now possible to register for UIF online by way of the Department of Labour’s new uFiling website located at https://www.ufiling.co.za/. The following steps are required to register:

• go to the uFiling website, click the register button and fill in the required details;
• once you have done so, you will receive an email containing a temporary password;
• login with your temporary password whereafter you will be required to:

1. set a permanent password;
2. answer certain queries; and
3. enter certain further details (addresses and the like).

• once the relevant information has been submitted, you will return to the uFiling home page where you can register as a domestic employer
• while registering as a domestic employer, you will be able to register your domestic worker including entering in their gross monthly remuneration and their monthly salary (which will automatically calculate the amount of UIF due – being both the employer and the employee contribution);
• you can thereafter submit your banking details by clicking the declarations manager button and make payment accordingly.

Click to download a uFiling System User Guide published by the Department of Labour.
The guide provides a comprehensive step by step procedure for the online registration process as well as how to effect monthly payments.

Alternatively, in order to register for UIF manually, employers can submit two forms to the Department of Labour, namely: form UI-8D (an Application for Registration) and form UI-19 (an Employer’s Declaration Form).

Click to download Copies of the forms necessary to register for UIF offline / manually

The UI-19 Form calls for a ‘UIF employer reference number’ to be provided. If you have not previously registered as an employer with the Department of Labour then you will not have such a reference number and consequently this can be left blank. The same is true in respect of the PAYE reference number.

To register by way of email, the completed UI-8D and UI-19 Forms can be sent to newUI8registrations@labour.gov.za or alternatively webmaster@uif.gov.za. Alternatively, the completed forms can be dropped off by hand at the closest Labour Centre. Should you have any difficulties or queries concerning the registration process, the Department of Labour can be telephonically contacted on 0800 843 843.

In respect of making monthly payments to UIF, Employers can utilize ‘uFiling’ available on the Department of Labour’s uFiling website or alternatively make payment through their Bank. For an explanation regarding how to actually make monthly payments, click to see the endnote.[i]

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[i] Actually effecting payments on the new uFiling system once you have added an employee and your bank details can be quite cumbersome and difficult if you don’t know the steps. For the avoidance of doubt, the following steps are required:-

1. Login;
2. Click Declarations Manager;
3. Click employer name (i.e. your name);
4. Click add employment info;
5. Scroll to Salary Information Period and select the period to run for the current month (i.e. from January 2020 to January 2020). Insert salary information for that month and then click save;
6. Click Declarations Manager again;
7. Click employer name again (i.e. your name);
8. Click View Declarations
9. Click the month to view (i.e. January 2020);
10. Click submit declaration (also click yes when asked whether to create return for next month);
11. Click back;
12. Click view declarations again;
13. Click on the Month to View (i.e. January 2020);
14. Click pay;
15. Click make payment.